Key result
€527k
of hidden costs identified per year
In the client’s words
« I absolutely recommend the AI audit, for any type of business. The Codito Ergo Sum team is highly competent. »
Watch the video testimonial
The client speaks
A fast-growing firm that felt it was losing time.
VLT Notaires, 26 staff based in Grasse. The firm faced significant operational inefficiencies: time-consuming email management, manual case opening, tedious land-registry searches, and no client portal.
Before launching a digital transformation, the team wanted a full diagnosis. What is it really costing us? And where do we start?
The context
An established, fast-growing firm that senses the inefficiency.
26 staff · notaries, clerks, brokerage, administration
The audit revealed €527,000/yr in hidden costs.
In a 4-week audit, 10 major frictions were documented and quantified. Email management alone accounted for €328,000/yr in losses — time notaries spent sorting, qualifying, replying.
709 cases a year were opened manually, each taking several hours at every step.
The finding
in hidden costs per year, revealed by the audit.
Our proprietary method, in 4 steps.
To quantify these costs precisely, we don't send out a questionnaire. We talk to people. Every role in the firm: notaries, clerks, brokerage team, administration.
From that material, we extract the frictions, map them, prioritise them. By the end of the audit, the firm knows where to start — and how much each action will return.
Our method
A 3-phase plan, with gains at every step.
Phase 1: a modular AI kit plugged into the costliest frictions. Estimated gain: +€403,000/yr. Deployable in 6 to 8 weeks.
Phase 2: a structured back office to absorb growth. Phase 3: custom web applications — internal cockpit, client area, back office. Phase 3 gain: +€532,000/yr.
The plan
Emails, cases, automated land-registry search.
Reference base, document analysis, governance.
Internal cockpit, client area, back office.
Total investment €56,000. ROI in 2 months.
The math is clear: €56,000 to map and launch the transformation, against €935,000 in annual gains expected at full capacity.
The move to the development phase was approved immediately after the audit debrief. Phase 1 is currently being deployed.
The result
What happened next
What the engagement led to
Jan. 2026
AI audit kicked off
Interviews with the firm's teams
Mar. 2026
Findings presented
10 frictions, €527k/year of hidden costs
Jul. 2026
Website redesign entrusted to Codito
The firm continues with a development project
Sept. 2026
New website live
vlt.notaires.fr, editable by the firm, property listings built in
Along the same lines
More projects to explore
A similar project?
Let's talk about it.
30 minutes to qualify your need and see how we can support you — no commitment.
Discuss a similar project